Are you feeling a bit disorganized with your business?

Consider the Pomodoro Technique.

Following this strategy can boost your efficiency and help you organize your business day without stressing, straining or striving.

How it Works

Francesco Cirillo founded the Pomodoro Technique to help you get more done in less time.

The strategy involves working for a set chunk of time and taking a break for a small period of time.

Examples of time frames include:

  • work 25 minutes and break for 5 minutes
  • work for 50 minutes and break for 10 minutes

Set a timer for 25 minutes. Work straight through without doing anything else.

When the timer alarm sounds simply drop everything and clear your mind with a 5 minute break.

How Following the Pomodoro Technique Organizes Your Business Day

Even if you’re the most diligent, driven individual, life intervenes.

Organized folks need to deal with family issues, business problems and other issues whether working from home or the corporate office.

The Pomodoro Technique helps you focus exclusively on your business tasks with a laser-like focus for the 25 minute or 50 minute work periods. The following 5 minute or 10 minute break serves as the ultimate brain dump.

Where your attention and energy goes, grows. Devoting your full focus to a single business-building task for short periods accelerates your success because you make a greater impact with each action.

Most people become disorganized as the business day progresses. Putting out work-related fires and running into a range of obstacles often tempts you to sit at your desk for hours on end without taking a break.

This method of plowing forward through business tasks without taking a break is unintelligent and ineffective because nobody operates efficiently under the continual tension and stress of thinking consecutively for hours.

Taking short, frequent breaks from your business work:

  • helps you feel relaxed, at ease and quite detached from business outcomes
  • enables you to think clearly
  • boosts your efficiency
  • optimizes your effectiveness
  • helps you stay organized managing projects throughout your work day

Even if you have the best intentions to stay on track everybody needs a break here and there to remain on purpose to build their business from the optimal space.

How to Organize Your Business Day

Decide whether to work a 25/5 split or 50/10 split.

Set your Pomodoro Timer. Use either your watch, a clock or a timer extension for your browser.

List your business tasks for the day.

For example:

  • check email and respond to clients
  • outreach
  • create content for blog
  • team meeting

List your business tasks according to priority.

Assign a 25 or 50 minute Pomodoro work block to each task.

Set the timer.

Drop each task and take a 5 or 10 minute break after the alarm sounds.

If one work related activity typically takes up more of your time devote two Pomodoro sessions to the task.

Stop working immediately when the alarm goes off. Being organized means devoting your full concentration to a specific activity for a set time then letting it go completely to cultivate an air of detachment about your work.

Orderly Mind Equals Organized Mind

Thinking in orderly, step by step fashion by listing tasks and devoting your attention to one job at a time helps you stay organized. You literally organize your thoughts which reflects back to you as calm, orderly, efficient and organized actions, leading to optimal outcomes.

Most people are disorganized business-wise because their thoughts flow in chaotic, disorderly fashion with no set plan or weak planning ruining their day.

Following the Pomodoro Technique goads you to think and act like an orderly, calm, confident person, which helps you stay organized throughout your business day.


Give the Pomodoro Technique a test run for 2 to 4 weeks.

Observe how much more effectively you organize your business day.

If you feel flustered trying to organize your business and need assistance consider Staff Projects as a project management solution.

Take a free 14 day trial to try it out for yourself.